IT Budget Estimate

Annual IT budget estimator · figures in CAD · nothing leaves your browser

Business profile drives every per-unit line

Seats, not employees, drive most IT cost. A warehouse worker sharing a terminal does not cost the same as an engineer with a workstation, so they are counted separately.

Seats

Budget lines everything annualized

Every line resolves to a yearly number, including hardware. A $1,800 laptop on a four-year refresh is not a surprise every four years — it is $450 a year, every year. That is the line most budgets are missing.

Line Mode Amount Per Count Life / % Per year
Subtotal —
Contingency (0%) —
Total IT budget —
Modes. Per unit multiplies a rate by a count from your profile (rate × count × qty × periods per year). Flat is a single recurring amount. Amortized spreads a capital cost over its life (cost × count × qty ÷ years). Labour is salary × (1 + burden%) × FTE, where FTE goes in the Count column and burden in Life / %.
Where the default rates come from

Summary

Total IT budget — per year
Per employee / year —
Per seat / month —

Where the money goes

Biggest lines

What kind of cost it is

Subscriptions renew whether you act or not. A capital refresh can slip a quarter. Labour is payroll. The mix is what tells you how much of this budget you could still move.

This is a planning model, not a quote. Rates that have a published vendor price are pre-filled and cited; everything else starts at $0, because a price nobody verified is worse than a blank field. Every figure is yours to overwrite. Your numbers stay in this browser and are never uploaded.

Built by Steven Turgeon, IT and cybersecurity consultant in Ottawa. If a line here surprised you — or is sitting at zero and shouldn't be — that's usually worth a conversation.

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